<?xml version="1.0" encoding="UTF-8"?>
<chapter id="details.ledgers">
<chapterinfo>
  <authorgroup>
    <author
>&Michael.T.Edwardes; &Michael.T.Edwardes.mail; </author>
    <author
>&Roger.Lum; &Roger.Lum.mail; </author>
  </authorgroup>
  <date
>2010-07-23</date>
  <releaseinfo
>4.5</releaseinfo>
</chapterinfo>

<title
>Grootboeken</title>

<sect1 id="details.ledgers.view">
<title
>De grootboekweergave</title>

<para
>In de grootboekweergave bevindt zich het meeste van de functionaliteit van &kappname;. Deze weergave is er voor het bekijken en invoeren van transactiegegevens in de verschillende accounts. De weergave is opgesplitst in drie hoofdgebieden: het filtergebied, de transactielijst en het invoergebied. </para>

<para
>Deze weergave biedt verschillende sleutelacties: zoeken en bekijken van transacties, nieuwe transacties invoeren en bewerken of verwijderen van bestaande transacties. Andere functionaliteit omvat het wijzigen van accountdetails en transactiecontrole van het account. </para>
  
<para>
	<screenshot>
	<mediaobject>
	<imageobject>
	<imagedata fileref="ledgerview-numbered.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Grootboekweergave</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<para
>De weergave heeft drie elementen: </para>

<itemizedlist>
  <listitem
><para
>Het filtergebied</para
></listitem>
  <listitem
><para
>De transactielijst</para
></listitem>
  <listitem>
    <para
>Het transaction input form, which may or may not appear, depending upon your configuration. </para>
  </listitem>
</itemizedlist>

<sect2 id="details.ledgers.view.filter">
<title
>Het filtergebied</title>

<para>
	<screenshot>
	<mediaobject>
	<imageobject>
	<imagedata fileref="accountdropdown.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Filtergebied</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>
	
<para
>U kunt een rekening selecteren via de afrollijst met rekeningen bovenaan het weergavegebied. Merk op dat afhankelijk van het type rekening het <link linkend="details.ledger.transactionform"
>transactieinvoerformulier</link
> onderaan de weergave wijzigt. </para>

<para
>Rechts van de afrollijst met rekeningen zijn twee extra velden. Het zoekvak werkt als een filter op de getoonde transacties in de lijstweergave. Alleen transacties die de ingevoerde tekst in het zoekvak bevatten worden getoond. De gespecificeerde tekst kan in elk van de velden van de transactie zijn. Het statusveld is een afrollijst. Alleen transacties van het geselecteerde type in die afrollijst worden getoond. </para>

</sect2>

<sect2>
<title
>De transactielijst</title>

<para>
	<screenshot>
	<mediaobject>
	<imageobject>
	<imagedata fileref="translist.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Transactielijst</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>
	
<para
>Nadat u een transactie ingevoerd hebt wordt het getoond in de lijst met transacties. U kunt ook transactie-eigenschappen wijzigen of zelfs nieuwe aanmaken direct in de lijst. De standaard ordening in de lijst met transacties van transacties is gesorteerd op datum met de meest recente transactie onderaan. Met de rechter muisknop op de kop van de lijst met transacties laat een dialoog zien die u in staat stelt om de ordening van de sortering van de transacties te wijzigen. Voor instructies over hoe de standaard volgorde van de sortering te wijzigen, zie de sectie <link linkend="details.settings.register.sorting"
>Sorteringstabblad</link
> van het hoofdstuk <link linkend="details.settings"
>&kappname;-instellingen</link
>. </para>

<para
>Merk op dat de saldokolom gebaseerd is op de nu getoonde volgorde van sortering en niet berekend zal worden als het beeld is gefilterd door hetzelfde zoekvak of afrolvak van transactietype, zoals boven beschreven. </para>

<para
>Aan de onderkant van de lijst met transacties toont &kappname; drie waarden: </para>

<formalpara
><title
>Laatste transactiecontrole</title>
  <para
>Dit is de meest recente datum waarop u dit account hebt gecontroleerd. Controleren is een belangrijk proces voor vele rekeningen en is <link linkend="details.reconcile"
>hier</link
> beschreven. </para>
</formalpara>

<formalpara
><title
>Opgeschoond</title>
  <para
>Dit is het totaal van alle vrijgegeven en gecontroleerde transacties in deze rekening. Zie <link linkend="details.ledgers.cleared"
>deze sectie</link
> voor meer informatie over de vrijgegeven en gecontroleerde statussen van transacties. </para>
</formalpara>

<formalpara
><title
>Balans</title>
  <para
>Dit is waar &kappname; het totaalsaldo van de rekening toont, wat de som is van alle transacties in de rekening. Als u echter meer dan één transactie in de lijst met transacties selecteert, dan wijzigt dit in het tonen van de som van de geselecteerde transacties. Dit keert terug naar het saldo wanneer slechts één transactie is geselecteerd. </para>
</formalpara>
</sect2>

<sect2>
<title
>Het transactieinvoerformulier</title>

<para
>The exact layout of the bottom area of the ledger view depends on your configuration and the type of account being displayed. However, it generally includes fields for all the details of a single transaction, as well as buttons for various actions that can apply to a transaction. It is described in more detail in the following sections. </para>
</sect2>
</sect1>

<sect1 id="details.ledger.transactions">
<title
>Transacties invoeren</title>

<para
>There are two methods of entering transactions into the ledger: using the transaction input form and entering the data directly into the transaction list. The transaction input form is displayed by default and this is the method we will discuss first. </para>

<para
>The fields in the input area match the information fields in the transactions list. Additional fields include the Memo field, for a more detailed description of the transaction, and a Category selection. The Split button allows you to split the transaction into multiple categories. </para>
</sect1>

<sect1 id="details.ledger.transactionform">
<title
>Het transactieinvoerformulier gebruiken</title>

<para>
	<screenshot>
	<mediaobject>
	<imageobject>
	<imagedata fileref="transactionform.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Transactieformulier</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>
	
<para
>Het transactieinvoerformulier onderaan de weergave van het grootboek is het interface voor aanmaken van transacties. </para>

<para
>Depending upon the type or method of transaction you wish to enter there are several tabs available on the transaction form. Click on the tab that best describes your transaction (deposit, transfer, or withdrawal) and the form will load several fields ready for your input. </para>

<para
>Merk op dat de actuele transactiemethode niet direct wordt gebruikt door &kappname; maar puur is voor doelen als groepering/rapportering. </para>

<para
>If you are unsure which method to choose simply use Deposit for any money going into the account, Withdrawal for money coming out of the account, and Transfer for money moving from one account to another. The transaction methods and the differences between them are discussed in more detail elsewhere. </para>

<para
>Selecteer de transactiemethode door te klikken op een van de tabbladen. </para>

<sect2>
<title
>De velden van een transactie</title>

<para
>Enter the information using the following notes on the available fields. Note that many fields have 'Auto Completion' turned on. That is, if you start typing, &kappname; will offer alternatives matching the characters you have entered so far. To select an entry click on it using the mouse or keyboard, or if your entry is not listed keep typing to add the new value. The next time you type the value in, &kappname; will find it for you after the first few characters have been input. </para>

<sect3>
<title
>The Payee</title>

<para
>The Payee is who the money came from/to. If the payee is a new entry &kappname; will ask if you wish to add this to the list of Payees. Any other information related to a payee or payer, such as address details can be updated in the Payees view later. </para>
</sect3>

<sect3>
<title
>The Category</title>

<para
>The Category associates a transaction with an income or expense category for accounting and reporting purposes, and enables you to group certain transactions. Type the name of the category into the required field. If you have entered the category and it does not exist then &kappname; will ask if you want to create a new one. </para>

<para
>If you wish to associate parts of the transaction with different categories, &kappname; can let you do that. An example transaction might be a cash machine withdrawal of 50 of which you use 10 on food, 20 on beer and 20 as spare cash. The transaction will therefore be assigned three categories: Food, Beer, and Cash. To do this, you need to use <link linkend="details.ledgers.split"
>Split Transactions</link
>, which is described in more detail below. </para>

<para
>See the special <link linkend="reference.widgets"
>&kappname; fields</link
> section for more information on how to use this field. </para>
</sect3>

<sect3>
<title
>The Tag</title>

<para
>Tags were introduced to &kappname; in version 4.7, and they are not yet fully documented in this handbook. Tags are similar to Categories, and can be used to maintain an orthogonal view to Categories. For example, you might have a Category for each different type of automotice expenses, and then have a Tag for each vehicle. As with Categories, you can select from the dropdown list, or type a new Tag name, and be prompted if you want to create a new Tag with that name. </para>
</sect3>

<sect3>
<title
>Het memo</title>

<para
>A multi-line memo can be entered if you wish to help you remember what the transaction was for. </para>
</sect3>

<sect3>
<title
>The Check Number</title>

<para
>The check number can be entered if needed. Note that the check number can always be visible if desired. This is configured in the Settings dialog. </para>
</sect3>

<sect3>
<title
>The Date</title>

<para
>The transaction's posting date must be entered to specify when the transaction took place. See the special <link linkend="reference.widgets"
>&kappname; fields</link
> section for more information on how the date input field can be used to make entering dates quicker and easier. </para>
</sect3>

<sect3>
<title
>The Amount</title>

<para
>Finally, enter the transaction amount into the required field. Note that a simple calculator can be displayed, either by clicking the icon to the right of the amount field, or by entering the % character into the field, or by entering a formula, as in <emphasis
>12 + 3</emphasis
>. When entering the plus sign, the calculator will be opened. </para>

<para
>When you are satisfied that all the fields have been filled in correctly, click on <guibutton
>Enter</guibutton
>. If you accidentally press or click on <guibutton
>Enter</guibutton
> before you have finished entering all the data, click on <guibutton
>Edit</guibutton
> to resume entering the data. </para>
</sect3>
</sect2>
</sect1>

<sect1 id="details.ledger.direct">
<title
>Directly inputting transactions into the list</title>

<para>
	<screenshot>
	<mediaobject>
	<imageobject>
	<imagedata fileref="transactionform-off.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Direct Transaction Entry</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<para
>The second method of entering transactions into the ledger involves editing the transaction list itself directly. </para>

<para
>To do this you must first let &kappname; know that you don't want to use the transaction form by opening the settings dialog and unchecking the <guilabel
>Show transaction form</guilabel
> option. </para>

<para
>This is performed by selecting <menuchoice
><guimenu
>Settings</guimenu
> <guimenuitem
>Configure &kappname;</guimenuitem
></menuchoice
> from the menu bar and selecting the <guiicon
><inlinemediaobject
><imageobject
><imagedata fileref="ledgers_view.png"/></imageobject
></inlinemediaobject
> Register</guiicon
> icon from the list on the left. The option to uncheck is labeled <guilabel
>Show transaction form</guilabel
>. When finished click on <guibutton
>OK</guibutton
> to be ready to directly enter transactions. </para>

<sect2>
<title
>Starting the edit</title>

<para
>To enter a new transaction into the register you can now either click on an empty entry, press <keycombo action="simul"
>&Ctrl;<keycap
>Ins</keycap
></keycombo
>, or click <guibutton
>New</guibutton
> at the foot of the window. The <keycap
>Up</keycap
> and <keycap
>Down</keycap
> arrow keys let you navigate through the list. After pressing &Enter; or double clicking on an entry, the transaction list displays the fields required to enter the transaction and waits for input. </para>

<para
>To move through the fields press the &Tab; key and when done press &Enter; to save the changes or &Esc; to cancel. </para>

<para
>In case the option <guilabel
>Use Enter to move between fields</guilabel
> is selected, the &Enter; moves to the next field just as the <keycap
>TAB</keycap
> key except for the last entry field where it stores the data. </para>

<para
>Which method you use to enter transactions is up to you and is a matter of personal preference. </para>
</sect2>
</sect1>

<sect1 id="details.ledgers.split">
<title id="details.ledgers.split.title"
>Split Transactions</title>

<para
>The Split transaction feature allows you to divide up a transaction into multiple categories, representing, for example, the different items bought with a single purchase at a store. </para
> 

<para
>To enter a split transaction, using either the transaction input form or the transaction list, start a new transaction as normal, including entering the total amount. Then, instead of selecting a category, click the <guibutton
>Split</guibutton
> button. If you have already selected a category, that becomes the first entry in the split editor screen. </para
> 
 
<para
>In the split editor screen, double-click an empty line to enter a new sub-transaction or press <keycombo action="simul"
>&Ctrl;<keycap
>Ins</keycap
></keycombo
>. Specify the category, add an (optional) memo, and enter the amount. To save this part of the split, press the green check mark under the category. To cancel, press the red cross. </para
> 
 
<para
>After entering a split, the bottom of the split editor shows how much of the total transaction is still unassigned. After entering all the splits, press the <guibutton
>OK</guibutton
> button to save the entire transaction. If there is still an unassigned amount, you will be prompted to either return to editing the splits, change the total transaction amount, or leave part of the transaction unassigned. </para>

<para
>Note that the category field in the transaction input form or the transaction list now displays <emphasis
>Split transaction</emphasis
>. </para
> 

<para>
	<screenshot>
	<screeninfo
>Split transactions</screeninfo>
	<mediaobject>
	<imageobject>
	<imagedata fileref="split_transaction.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Transactie splitsen</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

</sect1>

<sect1 id="details.ledger.edit">
<title
>Editing transactions</title>
<para
>To edit a transaction, select it in the list view and either click on <guibutton
>Edit</guibutton
> in the transaction input form or right click on the entry and select <guimenuitem
>Edit</guimenuitem
> from the popup menu. If you are editing transactions directly in the list you can edit the transaction simply by double clicking on an entry or by pressing &Enter; when a transaction is highlighted. </para>
</sect1>

<sect1 id="details.ledger.delete">
<title
>Transacties verwijderen</title>

<para
>To delete a transaction, select it in the list view, right click on the entry, and select <guimenuitem
>Delete</guimenuitem
> from the popup menu when it appears, or click <guibutton
>Delete</guibutton
> on the transaction form. </para>
</sect1>

<sect1 id="details.ledgers.match">
<title id="details.ledgers.match.title"
>Matching Transactions</title>

<para
>Generally, when importing transactions, either via QIF, OFX, or HBCI, &kappname; will automatically attempt to match them against existing transactions. To allow for differences in the dates, there is a default setting of 4 days, which may be changed in the settings - Register/Import. Any transactions so matched will be highlighted in green. On completion of the import, you should review these and either accept or unmatch them. </para>

<para
>If you should find that an imported transaction was not automatically matched with an existing transaction when it should have matched, then it is possible to match them manually. Note that there is a difference between manually matching two transactions and simply deleting one of them, even though they may appear to have the same effect. Specifically with OFX or HBCI, it is important not to delete the imported transaction, because you will find that the next time you import your transactions, the deleted transaction shows up again. This is because modern import formats like OFX and HBCI use a <quote
>Transaction ID</quote
> to identify transactions. When you delete the imported transaction, the transaction ID goes with it, so the importer has no way to know this transaction was already imported. </para
> 

<para
>The solution is to tell &kappname; that the transactions are the same, using the manual matching interface. This allows you to match an imported transaction with a hand-entered (non-imported) transaction. To do so, select one of the transactions to be matched by clicking on it, then select the other by left clicking on it while pressing the &Ctrl; key, and then select <guimenuitem
>Match</guimenuitem
> from the context menu. This changes the background color to a pale green. This will match and combine the two transactions together. The values of both transactions must be the same for the match to work, except that the dates may differ by the window specified in the settings, as described above. If you are happy with the result, right click the matched transaction, then select <guibutton
>Accept</guibutton
>. </para>

<para
>During import of online statements - either directly or by importing a downloaded file - &kappname; performs matching as best as it can based on the name of the payee and the amount of the transaction. In case of an invalid match, a matched transaction can be unmatched. </para>

<note>
  <para
>The matching interface will not allow you to match two transactions which have both been imported. Likewise, it won't allow matching between two transactions which have both been entered by hand. </para>
</note>
</sect1>

<sect1 id="details.ledgers.cleared">
<title
>Understanding the Cleared State</title>

<para
>A transaction can have one of three states: non-reconciled, cleared (C), and reconciled (R). When you enter a transaction, it has state non-reconciled. Once the bank posts the transaction, the user can clear it and thus transform it to state (C). When you receive a statement from the bank, all cleared transactions should be on the statement. </para>

<para>
	<screenshot>
	<screeninfo
>Understanding the cleared state</screeninfo>
	<mediaobject>
	<imageobject>
	<imagedata fileref="cleared_state.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>gewiste status</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<para
>When you <link linkend="details.reconcile"
>reconcile your account</link
>, you actually mark the statements as cleared and check that the difference between the beginning balance and the cleared transactions equals the ending balance of the statement. When this is the case, you can 'finish reconciling' which actually changes the state of all cleared transactions (C) to reconciled (R). </para>

<para
>If you try to edit a transaction with at least one split marked as reconciled (R), you will be warned. </para>

<para
>A fourth state is defined (frozen (F)) but there's currently no way to set it. It is reserved for future use. Nevertheless, if a transaction has at least one split in state frozen it cannot be edited anymore. </para>

</sect1>

<sect1 id="details.ledgers.settings"
><title id="details.ledgers.settings.title"
>Transactie-instellingen wijzigen</title>

<para
>There are several settings options that change the appearance and behavior of the ledger view in terms of transactions. These settings are found by selecting <guimenu
>Settings</guimenu
> <guimenuitem
>Configure &kappname;</guimenuitem
> from the menu bar, and selecting the <guiicon
><inlinemediaobject
><imageobject
><imagedata fileref="ledgers_view.png"/> </imageobject
></inlinemediaobject
>Register</guiicon
> icon from the list on the left. </para
> 

<para
>De meeste instellingen tonen duidelijk hun doel. Voor alle helderheid worden verschillende instellingen onderstaand uitgelegd. </para>

<itemizedlist>
  <listitem>
    <para
>Show transaction form (under the Display tab) - toggle to hide the transaction input area at the bottom of this screen. Transactions can still be entered directly into an empty line at the end of the transaction list, through an automatic compact entry area. </para>
  </listitem>
</itemizedlist>

<para
>Deze afbeeldingen tonen hoe het directe transactie-item er uit ziet vergeleken met het transactieformulier. </para>

<para
>Het transactieinvoerformulier</para>

<para>
	<screenshot>
	<screeninfo
>Het transactieformulier</screeninfo>
	<mediaobject>
	<imageobject>
	<imagedata fileref="transactionform.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Transactieformulier</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<para
>Direct ingevoerde transacties</para>

<para>
	<screenshot>
	<screeninfo
>Direct ingevoerde transacties</screeninfo>
	<mediaobject>
	<imageobject>
	<imagedata fileref="transactionform-off.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Directe invoer</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<itemizedlist>
  <listitem>
    <para
>Keep changes when selecting a different transaction/split - by selecting the next line in the transaction list or split editor, the changes are kept, instead of the default behavior where you have to push the green check mark to save changes. </para>
  </listitem>
</itemizedlist>

</sect1>

<sect1 id="details.ledgers.other">
<title id="details.ledgers.other.title"
>Andere functionaliteit</title>

<para
>Additional options are available from the <guimenu
>Transaction Options</guimenu
> menu, accessed by right-clicking any transaction in the list. </para>

<para>
	<screenshot>
	<screeninfo
>Het submenu transactie opties</screeninfo>
	<mediaobject>
	<imageobject>
	<imagedata fileref="ledger_more.png" format="PNG"/>
	</imageobject>
	<textobject>
	<phrase
>Transactie Opties</phrase>
	</textobject>
	</mediaobject>
	</screenshot>
</para>

<para
>Options include jumping to the Payee's page, creating a schedule, and changing the reconciled or cleared indication. </para>

<para
>To edit the account information from the ledger view, select <guimenu
>Account</guimenu
> from the menu bar. From this menu, you can change the account details, or bring up the Reconcile menu, which allows you to match transactions against an official bank statement or credit card notice. </para>
</sect1>
</chapter>
